Masonic Village at Elizabethtown
  • Elizabethtown, PA, USA
  • Full Time Day

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring a Full Time Day Executive Assistant.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in the mission and to hiring like-minded individuals who are committed to providing heartfelt customer service and invested in contributing to our team environment. When you join our team you can expect:

  • Industry-leading benefits that start day one, like a $0 cost medical coverage option
  • Competitive pay rates to attract the best talent
  • Tuition and Educational Reimbursement
  • A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally

What You'll Do:

As a Executive Assistant, you will carry out our Mission of Love by assisting the officer/executive, corporate or department director/administrator in the execution of his/her responsibilities and provides comprehensive and diversified administrative support services in a professional and organized manner.

Our Executive Assistant is responsible for the following:

  • Provides administrative support to the executive staff person and department, including management of Outlook mail, appointments and meetings.
  • Manages the department's office including the department files in an accurate and efficient manner.
  • Prepares and distributes correspondence, compiles reports, update corporate policies and procedures, maintains budget information, creates forms, and completes other documentation as needed and directed.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Answers telephone calls, greets visitors and relays messages in a professional and efficient manner.
  • Issues, prepares, and processes material requests, purchase orders and invoices as needed in a timely and accurate manner. Maintains records of purchases. Orders, maintains, and monitors use of supplies. Coordinates with finance to insure timely payment.
  • Ensures staff hours are reported promptly and accurately. Utilizes the Kronos payroll system to inspect entries and payroll records for approval.
  • Attends meetings, maintains meeting minutes, and prepares written reports as needed and directed.
  • Works on special projects and programs related to enhancing the quality of services.
  • Assists in developing, updating and standardizing procedures to be utilized in the office.
  • Assists in the preparation of the financial budgets for respective areas of responsibility. Collaborates with the executive for budget development and monitoring throughout the year.
  • Acts as liaison between Masonic Village and the Masonic Village Child Care Center and it's governing organization. Meet on a regular basis with the Director to maintain positive relationships and assist with opportunities that may arise.
  • Communicates on a regular basis with the department heads, support staff, residents, and others to provide support and direction.
  • Hold educational and informational senior support staff meetings on a regular basis.
  • The ability to assist with process improvement and be a resource to senior support staff.

What You Have:

  • Associates degree in business management/administration program with emphasis on administrative skills preferred, with a minimum of 5 recent years of experience in an administrative assistant office position required.
  • Strong attention to detail, proven organizational skills, ability to meet deadlines and handle multiple tasks.
  • Typing with a high degree of accuracy. Ability to compose letters and reports in an acceptable business manner.
  • Ability to interact with fellow employees as a team member and to relate to board members, residents, employees, and other persons in a highly professional manner.
  • Current knowledge of office software, i.e., Microsoft Word, Excel, PowerPoint, e-mail is essential.

We are proud to be an equal opportunity employer.

Learn more about working at Masonic Villages of PA at our careers page: http://masonicvillages.org/careers/

Full Job Description
Masonic Village at Elizabethtown
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