Masonic Village at Elizabethtown
  • Elizabethtown, PA, USA
  • Full Time Day

Masonic Villages of Pennsylvania - Elizabethtown Campus - is immediately hiring a Full Time Day Administrative Assistant - Resident Services.

With over 145 years of providing award-winning care and services across the state of PA, Masonic Villages is driven by our Mission of Love to assist individuals in realizing their potential and enjoying the highest possible quality of life.

Why Choose Masonic Villages:

Each campus is supported by corporate leaders who are fully invested in the mission and to hiring like-minded individuals who are committed to providing heartfelt customer service and invested in contributing to our team environment. When you join our team you can expect:

  • Industry-leading benefits that start day one, like a $0 cost medical coverage option
  • Competitive pay rates to attract the best talent
  • Tuition and Educational Reimbursement
  • A commitment to growing our leaders, with at least 50% of our leadership positions being filled internally

What You'll Do:

As a Administrative Assistant - Resident Services, you will carry out our Mission of Love by assisting the officer/executive, corporate or department director/administrator in the execution of his/her responsibilities and provides comprehensive and diversified administrative support services in a professional and organized manner.

Our Administrative Assistant - Resident Services is responsible for the following:

  • Maintains department files in an accurate and efficient manner.
  • Provides administrative support services to maintain department files in an accurate and efficient manner.
  • Prepares and distributes correspondence, compiles reports, updates policies and procedures, maintains budget information, creates forms, and completes other documentation as needed and directed.
  • Answers telephone calls and relays messages in a professional and efficient manner.
  • Issues, prepares, and processes material requests, purchase orders and invoices as needed in a timely and accurate manner. Maintains records of purchases. Orders, maintains, and monitors use of supplies. Coordinates with finance to insure timely payment.
  • Ensures labor and material distributions are completed in an accurate and timely manner.
  • Ensures staff hours are reported promptly and accurately. Utilizes the Kronos payroll system to inspect entries and payroll records for approval.
  • Attends meetings, maintains meeting notes, and prepares written reports as needed and directed.
  • Works on special projects and programs related to enhancing the quality of services.

What You Have:

  • High School graduate or equivalent.
  • Three years of related experience required. Business courses or background preferred.
  • Current knowledge of office software such as Microsoft Word, Excel, or related software.
  • Current knowledge in the operation of general office equipment.
  • Ability to type at least 55 words per minute.
  • Effective written and oral communication skills required. Effective organizational skills required.

We are proud to be an equal opportunity employer.

Learn more about working at Masonic Villages of PA at our careers page: http://masonicvillages.org/careers/

Masonic Village at Elizabethtown
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